Our reference
The Brufêtes Story: Digitalizing Public Event Entities
Brufêtes and Brussels Museums Expo are cornerstones of Brussels' cultural scene.
These para-public entities manage major public events and promote the city's museums. For these organizations, the challenge was not just technological but structural: transitioning from scattered Excel management to a 100% integrated and transparent Odoo platform.
The Challenges: Moving from Excel to Total Budgetary Transparency
The starting point was a lack of digital maturity (reliance on Excel spreadsheets). Their main needs were:
Move away from paper-based and Excel-based systems and switch to a fully digital tool (a pure digitization project)
Accounting and Financial Management: Manage the entire workflow for purchases (purchase requests, orders, invoices) and sales (ticket sales, exhibitions).
Budget Management (Grants): This is their most critical need. Since they operate on public funding (grants), it was essential for them to be able to align their spending with strict budgets and have a monitoring tool to know exactly where they stood in terms of their budget.
Consolidation and Monitoring: Centralize information to prevent data loss caused by staff absences and manual processing.
La solution Idealis : une architecture financière sécurisée
The integrated solution is strongly oriented toward financial flows:
Purchase flows: Implementation of a validation circuit via Studio to secure and monitor expenses.
Development / Customization: They had to create a specific link (matching) between Purchase Orders (PO) and supplier invoices.
Specificity: Adaptation to allow external providers (artists, photographers) to invoice via a third-party entity (such as Smart) while maintaining the link with the initial purchase order.
Sales: Management of ticketing and events, with customization to handle limited capacities (e.g., ticket quotas per exhibition).
Support: Massive support during the transition with training and on-site support (almost weekly presence at the start of the project).
Their benefits
Simplification of daily life: The transition from Excel to an integrated tool has drastically reduced manual operations.
Information accessibility: All data (invoices, purchase orders) are centralized and accessible by the entire team, resolving the problem of information loss during absences.
Data reliability: The system of purchase orders linked to invoices guarantees the reliability of financial information.
Easier budgetary oversight: Thanks to analytics, they now have a real-time view of their subsidy usage, which was very difficult to obtain previously with Excel.
Our other client cases
Cluepoints
Ons team heeft de migratie van Odoo V10 naar V12 uitgevoerd en specifieke interventies gedaan om de functionaliteit te verbeteren.
Expansion
We hebben het Odoo ERP geconfigureerd en hun processen geïntegreerd. Daarnaast installeerden we de Smart Analytics-oplossing om de winstgevendheid van projecten per medewerker te monitoren en te analyseren.
Haulogy
We boden onze implementatiedienst aan voor KMO’s. Er werden creatieve standaardoplossingen geïdentificeerd om snel een functioneel systeem te leveren. Ons team stelde bovendien onze migratiemethodologie voor accounting voor en voerde deze uit. Daarnaast verzorgden we opleidingen via onze Idealis Academy.
The Merode
Ons team heeft onze verticale Membership oplossing geïnstalleerd en geconfigureerd.
Deze plug-and-play oplossing, ontworpen voor een bedrijfskring, voldeed aan al hun eisen.
Ons team laadde de gegevens en trainde de gebruikers.
Cercle du Lac
Sinds 2016 werken we samen met het CERCLE DU LAC team. Idealis heeft verschillende Odoo modules geïnstalleerd en geconfigureerd om aan hun behoeften te voldoen. Dit alles is geïntegreerd in één beheertool.
Ncardia
NCARDIA also wanted to implement an e-commerce solution on their existing website to enable the purchase of biotechnological products.
Stratéact
Het Stratéact-team was op zoek naar een IT-oplossing die specifiek was afgestemd op hun behoeften als dienstverlenend bedrijf.